In the organizations, data plays an important role. That is why it becomes so necessary for users to back up Google Workspace email data into their local drive. Google Workspace is a well-known cloud-based mailing platform that allows users to manage their data, such as email messages, contacts, calendars, etc. No one can deny that Google offers a robust security feature to protect the data from future mishaps.

Still, the users are responsible for keeping their data safe and secure from unexpected situations, like accidental data loss, virus attacks, and other issues. We urge users to read this blog to the end if they want to know how to back up Google Workspace email into local storage.

How is taking G Suite emails essential for users?

Users can get rid of various unpredictable situations if they back up Google Workspace email data to a local drive. So, read the points below and understand why it is essential to back up the G Suite data.

• Users can save their data to the desired location after taking the G Suite email backup to the local drive.
• Moreover, if users want to move to another mailing platform, exporting all the data to the desired file format is helpful.
• If users need to make the data movable, they look forward to taking a backup of their G Suite emails.

Behind keeping the G suite data backup, users can also have other reasons that can be particular for each one.

Various tricks to back up Google Workspace email data

Above, we understand why it is necessary to back up Google Workspace emails to the local drive. Now, we will talk about the methods to complete this backup task. Generally, users have two choices, manual and professional, to keep the G Suite data backup.

In the manual approach, we will learn two tricks to complete this backup process. Users do not need a third-party tool to accomplish this task manually.

On the other hand, it is the Shoviv professional tool, where we will share how to back up Google Workspace email data effectively and professionally. So, let us start learning the manual and professional procedures to do this task.

Manual solutions for the Google Workspace email backup

This section will share the two manual tricks to achieve this backup task. First, we will use Google Takeout to back up Google Workspace email data. Then, we will learn how to use the Google Export Tool for Admin to save the G Suite emails to a local drive.

Method 1 Keeping a G Suite backup using the Google Takeout

• First, search for Google Takeout and log in with your account and password.
• After that, choose the data that you want to backup to local drive and hit the Next Step button.

• Set the frequency of taking backup, file type & size, and hit the Link accounts and Create Export button.
• It will take some time to create the export
• Then, you will receive a mail on your Gmail account from where you can download the G Suite data to the local drive in a limited time period.

There are better ways to back up Google Workspace email data to the local drive than this method. The manual method only backs up the G Suite data in the MBOX or ZIP format. Moreover, users can extract their data to the local drive within a given time period.

Method 2 Using the Google Export Tool for Admin

Here, we will learn how users can back up Google Workspace email using the Google Export Tool for Admin. Users can follow the steps below to complete this task manually.

• First, you must log in to the Google Workspace Admin Console.

• After that, click the > button and tap the Data Export option.

• Then, hit the Start Export button to move forward.

• Now, you need to wait for some time to get the link to download the data.
• At last, click on the link to download the data easily after you receive it.

So, this is how the Google Export Tool for Admin works to back up Google Workspace email data to the local drive. However, this method has a few drawbacks that users can face while using this solution to do this task. It doesn’t allow users to take the backup again before 30 days. Moreover, this method takes a lot of time to get the data into the local drive.

A reliable method to back up Google Workspace email

The manual way is challenging and time-consuming, so choosing the Shoviv G Suite Backup and Restore Tool would be the best option for this task. This software takes minimal time to complete this backup task. Moreover, users can process numerous mailboxes at once using this professional solution. It provides various file formats to back up Google Workspace email data, such as PST, MBOX, EML, MSG, etc.

The working of this software is easy to understand, and anyone can process this backup task efficiently. Let us learn how to use this solution to complete this task step by step.

• Install and open the Shoviv G Suite Backup and Restore Tool in your system.

• Click the Connect G Suite tab, enter your email address, service Account ID, and P12 File Path, and hit the Connect button.

• Tap the Backup Directory tab. Provide the Backup Directory name and location where you want to save the resultant file.

• Then, hit the Backup Jobs tab and select the mailboxes you want to back up.

• Go to the Backup Directory option and select the recently created backup directory. After that, choose the desired file format to save the G Suite data.

• Filter items using date and folder basis criteria if required.

• Now, move to the Settings option and make the changes if you want to do so.

• Then, use the scheduler option if you want to set the periodic backup of the G Suite data.

• At last, tap the Create Backup Job button.

Summing Up

We learn various ways to back up Google Workspace email data to the local storage in this blog. Users must go for the Shoviv professional third-party tool for an instant backup of the G Suite data. Moreover, users do not need any technical expertise to work with this tool to complete this task. Users can also try its free demo version in their system to explore other features of this tool.